How Much Office Space Do You Really Need? The Answer is in Your Data
The way businesses use office space has changed dramatically in recent years. Hybrid working, flexible schedules, and a shift towards data-driven workplace optimisation mean that organisations must rethink their office footprint. But how do you determine the right amount of space for your business?
Relying on guesswork, outdated lease agreements, or static workplace policies could mean you’re either paying for unused space or failing to provide enough room for employees. The solution? Workplace analytics.
By tracking desk occupancy, meeting room usage, booking trends, and sensor data, businesses can gain real-time insights into how their offices are being used—allowing them to cut costs, improve efficiency, and create a better work environment.
The Hidden Costs of Unused Office Space
Many businesses overestimate how much office space they actually need. With hybrid work reducing daily occupancy, some organisations are left with entire sections of their office sitting empty—costing thousands in rent, utilities, and maintenance.
🔹 The average office space per employee is shrinking. In the UK, businesses traditionally allocated 100-150 square feet per employee, but with hybrid models, many companies operate with as little as 50-75 square feet per person on any given day.
🔹 Office space accounts for 10-20% of a company’s operating costs. A report from JLL found that businesses could reduce real estate expenses by up to 30% by optimising office layouts based on actual usage data.
🔹 Unused desks and meeting rooms cost more than rent. Energy waste, heating, cooling, and cleaning services all contribute to unnecessary expenses when spaces aren’t being used efficiently.
How to Get Started with Data-Driven Space Planning
If your business is paying for unused office space or struggling with workspace inefficiencies, it’s time to start using UMA Vision—the platform designed to transform how you manage your workplace.
Why Choose UMA Vision?
🔹 Multi-dashboard insights into office usage, desk bookings, and meeting room trends
🔹 Real-time occupancy tracking using sensor-driven analytics
🔹 AI-powered insights to explain workplace trends and inefficiencies
🔹 Customisable dashboards for data visualisation and reporting
🔹 Advanced reporting tools to make data-driven real estate decisions
Making informed decisions about office space isn’t just about cutting costs. It’s about creating a smarter, more efficient, and more productive workplace.
UMA Vision provides the data-driven clarity you need to optimise space, improve employee experience, and make better business decisions.
UMA Vision is available now. Discover how it can transform your workplace by speaking with our sales team. We’d be happy to arrange a personalised demo or set you up with a free trial so you can see the benefits firsthand. Get in touch at sales@askuma.ai today.
